Applicants for Vacancies
Information we collect about you and how we use such information
During the recruitment process, we ask for information about you to be able to assess your suitability for employment. We do not collect more information than we need to fulfil this purpose and will not retain it for longer than is necessary.
If you apply with us for a post, we may collect the following information on you:
- name and contact details
- your previous experiences and details of your previous jobs
- education details
- referees’ names and contact details
- answers to questions made to you during the recruitment process relevant to the role you have applied for
You are not obliged to provide this information, but your application may be affected if you don’t.
Where we use recruitment agencies, such information is also obtained from the agencies you would have applied with. We may contact your referees, using the details you provide in your application, directly to obtain references.
We might ask you to attend an interview and we may conduct an assessment on the basis of the information collected from your application and the interview. Information will be generated by you and by us and if so, this information is held by us for the recruitment exercise and perhaps after if you are selected.
If we make an offer of employment, we will ask you for additional information so that we can carry out pre-employment checks. Depending on the job requirements, you may be required to provide the following:
- proof of your identity
- proof of your qualifications
- police conduct certificate
- bank details, to process salary payments
- emergency contact details, so we know who to contact in case you have an emergency at work
- health information, to ensure you are fit to work and to cater for any special conditions
This additional information is necessary to finalise your employment and onboarding process. Further processing of your information would be required if we are to apply for a work permit.
Our recruitment team will have access to all of this information. All of the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.
We will use the contact details you provide us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
How long we keep your information for
If you are unsuccessful following assessment for the position you have applied for, we normally keep the information about your application for a period of 12 months, in case you raise any questions about the process. We may ask if you would like us to contact you for any other vacancy that may arise during this period. If you say yes, we may contact you should any further suitable vacancies arise within that period. You may ask us to cancel this at any time.
If you are employed, we will keep your personal data in accordance with our Employee Handbook.
Updated :- 08/06/2018